Manual document re-entry
Teams repeatedly copy information from PDFs, scans, certificates, invoices and supplier documents into spreadsheets or business systems.
MicroExtract · Document intelligence
Turn business documents into validated, structured data your systems can use.
MicroExtract processes PDFs, scanned documents, images and business files, extracts the required information, applies validation and business rules, routes exceptions for human review and creates approved structured outputs.
Last updated: 9 September 2026
Designed for controlled document workflows where accuracy, business rules, review and output consistency matter.
Controlled workflowSingapore / SG
- Receive the approved source document from email, upload, folder or connected workflow
- Classify the document and extract the required fields and tables
- Apply deterministic business rules, required-field checks and validation
- Route uncertain or exceptional values to an authorised person for review
Human review where requiredTraceable outputsExisting systems
Operational context
Start with the friction your team can see and measure.
Different document layouts
The same business information can arrive in different formats, positions, units and document structures.
Rules beyond simple OCR
A usable business record often needs required-field checks, date logic, format validation, cross-field rules and exception handling.
Outputs must stay traceable
Operations need structured Excel, XML, CSV, JSON or system-ready outputs without losing the relationship to the original source and review history.
How the workflow operates
A clear route from input to controlled outcome.
- 01Receive the approved source document from email, upload, folder or connected workflow
- 02Classify the document and extract the required fields and tables
- 03Apply deterministic business rules, required-field checks and validation
- 04Route uncertain or exceptional values to an authorised person for review
- 05Create the approved structured outputs and preserve the audit trail
Suitable applications
Use cases grounded in operational work.
Final scope depends on your data, systems, decision rights and acceptance criteria.
Certificates and COAs
Extract defined quality, batch, date and test information from certificates and Certificates of Analysis, then validate it against approved business rules.
Invoices, quotations and RFQs
Structure commercial document data for downstream review, CRM, procurement, finance or reporting workflows.
Supplier and operational documents
Process specifications, delivery documents, inspection records, forms and other recurring business documents.
Exact approved outputs
Transform validated records into Excel, XML, CSV, JSON or another agreed format without asking staff to re-key the source again.
Control by design
Automation should make ownership clearer.
The workflow is designed around approved access, validation, review and traceability, not only speed.
- 01Preserve the original source and a unique processing reference
- 02Use deterministic rules where business logic is fixed
- 03Validate required fields, formats and cross-field conditions before release
- 04Route low-confidence or exceptional results for human review
- 05Keep output generation and review actions traceable for audit purposes
Document intelligence is more than OCR
MicroExtract is designed around the full operational document workflow. Reading text is only one step. The useful outcome is validated business data that matches the format, rules and review process your team actually needs.
The source document remains part of the evidence chain so reviewers can trace a structured value back to the original file when required.
Works with the systems you already use
MicroExtract can sit inside a wider workflow using approved folders, email, Microsoft 365, CRM, APIs or other customer systems where access is available.
The objective is to improve the document step without forcing an unnecessary replacement of the systems your operation already relies on.
Questions to resolve
What to confirm before implementation.
01What document types can MicroExtract process?+
Typical use cases include PDFs, scanned documents, images, Certificates of Analysis, certificates, invoices, quotations, RFQs, supplier documents and other repeatable business records. Final suitability depends on representative samples and the fields and rules you need.
02Can MicroExtract create Excel and XML outputs?+
Yes. MicroExtract can create approved structured outputs such as Excel and XML. CSV and JSON can also be used where they are part of the agreed workflow.
03How are uncertain values handled?+
The workflow can apply confidence checks, validation and business rules, then route uncertain or exceptional values to an authorised reviewer with the source context needed to decide.
04Does MicroExtract replace our ERP or document system?+
Not by default. It is positioned as a document intelligence capability that can work with existing systems and produce the validated information those systems or teams need.
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